Administration & Office Support

Data Entry Operator

Data entry operators use computers to enter data into software programs, spreadsheets, online forms and other computer programs.

  • Entry-level education

    Junior secondary school certificate or equivalent

  • Job outlook

    1 2 3 4 5

What does a Data Entry Operator do?

Data entry operators use computers to enter data into software programs, spreadsheets, online forms and other computer programs. Duties may include verifying data and preparing materials for reports or printing.

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Work activities

As a data entry operator, you would:

  • enter data in specific data fields, using keyboards or scanners
  • gather, sort and check the accuracy of data before it is entered
  • compare data against the original documents, or re-enter data in verification format to detect errors
  • store finished documents in appropriate locations using document naming standards
  • detect and correct data entry errors, or report them to appropriate person
  • maintain logs of activities and completed work.
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Key skills and interests

To become a data entry operator, you would need:

  • an organised approach
  • the ability to work quickly and follow instructions
  • computer literacy and good typing skills
  • accuracy and attention to detail.
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Working hours and conditions

Working Hours

Full-time jobs are normally 35 to 40 hours a week. Part-time work and temporary jobs are often available.

Conditions

You would be based at a computer workstation, often in a busy, open-plan office or contact centre.

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How to become an Data Entry Operator?

Entry Level Education

You can work as a data entry operator without formal qualifications. You would get some training on the job.

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Job outlook

  • 1 2 3 4 5

Overall employment of data entry operators is projected to grow slower than the average for all occupations.

As more data entry and administrative roles become automates, less job opportunites will be available.

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